What Questions Should You Ask When Viewing a Wedding Venue?

Because you don’t want surprises on your wedding day.

Walking into a wedding venue can feel a bit like house hunting — everything looks pretty, you’re trying to picture yourself there, and the person showing you around has probably done this a hundred times before. So how do you make sure you're asking the right questions?

Whether you're going for a grand, gothic building like The Sessions House or something totally different, here’s a list of key things to ask during your venue tour — the big stuff and the things couples often forget.

1. Is the venue available on our preferred date(s)?

Let’s start with the obvious — check if your dream date is even an option. If not, ask what’s nearby and if they offer any off-peak or midweek discounts (many do!).

2. How many guests can the venue hold comfortably?

Don’t just ask for the maximum number — ask what feels right for the space. There’s a big difference between what fits and what flows. Also check if they have different capacities for the ceremony, meal, and evening reception.

3. Is the venue licensed for civil ceremonies?

If you're planning a legal ceremony onsite, ask if they’re licensed — and which rooms or areas are approved. You may fall in love with a specific space only to find it’s not an option for the “I dos.”

4. What’s included in the hire price?

This one’s important. Does the price cover tables, chairs, linens, lighting, setup, staff? Or is it a blank space where you bring everything in? Get clear on exactly what you’re paying for — and what’s extra.

5. How long do we get the wedding venue for?

Some venues offer the full day (or even the weekend), while others have tighter turnaround times. Ask:

• What time can we arrive?

• What time do we have to leave?

• Is there an option for early access the day before?

6. Can we bring our own suppliers? Or do we have to use yours?

Some venues have exclusive caterers, DJs, or bar staff — others let you bring in whoever you like. If you’ve already got a dream florist or caterer in mind, check if they’re allowed.

7. What are the food and drink options?

If the venue provides catering, ask:

• Can we do a tasting?

• Are dietary needs catered for?

• Do you allow external catering (e.g. food trucks or a buffet)?

• Can we bring our own alcohol (and is there a corkage fee)?

8. What’s the backup plan for bad weather?

This is a must-ask if you’re planning anything outdoors — from photos to ceremonies to garden drinks. Ask where things would be moved to, and how quickly they can make the switch.

9. Is the venue accessible for everyone?

Think about your guests. Are there ramps or lifts? Easy access loos? Parking close by for elderly or disabled guests? Also: Is there a quiet space for kids, or a spot to breastfeed in private?

10. Where will our guests stay?

If the venue doesn’t offer accommodation onsite, ask for a list of nearby hotels or guesthouses. Bonus points if they’ve negotiated rates or held rooms for weddings before.

11. What are the rules around decor, music, or fireworks?

Before you picture sparklers and hanging candles everywhere, double-check:

• Can we hang things from the walls/ceiling?

• Are real candles allowed?

• Is there a sound limit for music/DJs?

• Can we have confetti? (And if so, what kind?)

12. Can we visit again — maybe with our family or planner?

Venues should be happy to let you pop back. It’s useful for planning decor, showing your photographer, or just reassuring your mum that you’ve got everything sorted.

13. What happens if something goes wrong?

No one wants to think about it, but it’s good to know:

• Do they have a generator if the power goes out?

• Are they insured?

• What’s the cancellation/postponement policy?

14. Who’s our main contact, and will they be there on the day?

It’s helpful to know if the person showing you around will also be running the show. Ask who your point of contact will be in the lead-up and during the wedding itself.

Bonus: Trust Your Gut

The biggest question might not be something you ask out loud. It’s this: “Can I imagine myself getting married here?” If the answer is yes — if you feel excited and at ease — you’re probably in the right place.

Tip: Take notes or photos during your tour — after seeing three or four venues, they all start to blur. And if you’re viewing somewhere as unique as The Sessions House, keep an eye out for personal touches, hidden corners, or spaces that feel “you.”